Select carvings for display (aim for variety: small, medium, large)
Clean/dust all pieces
Touch up finishes if needed
Apply price tags/stickers
Create "SOLD" tags for reserved pieces
Prepare "Available for Commission" signs
Pack carefully with protective wrapping
Sales & Payment Setup
Test card reader (Square, etc.)
Ensure adequate battery pack/power source
Load receipt paper
Prepare cash float ($50-$200 in small bills: $1s, $5s, $10s)
Set up cash box with compartments
Update pricing if needed
Print commission agreement forms
Prepare business contracts/deposit slips
Marketing Materials
Business cards (minimum 100)
Brochures/portfolio sheets
Commission information sheets
Email signup sheet/clipboard
QR code for website/social media
Signage: "Chainsaw Carvings by [Your Name]"
Banner/tablecloth with logo
Photo album of previous work
Process photos (before/after shots)
Social media posts scheduled for event
DAY BEFORE PACKING
Equipment & Booth Setup
Popup tent (10×10 recommended)
Tent weights (minimum 40 lbs per leg)
Tables ( number)
Table covers/black cloths
Display stands/shelves
Pedestals for featured pieces
Outdoor rugs/flooring
Folding chairs ( number)
Step stool/ladder
Tool kit (hammer, screwdriver, zip ties, duct tape, scissors)
Extension cords ( ft total)
Power strip/surge protector
Lighting (if needed): battery lights, spotlights
Ropes/bungees for securing
Safety & Comfort
First aid kit
Fire extinguisher (if using electrical)
Sunscreen & hat
Water bottles/cooler
Snacks/lunch
Weather-appropriate clothing
Rain gear/plastic sheeting
Hand warmers (cold weather)
Portable fan (hot weather)
Hand sanitizer & wipes
Mask (if required/preferred)
Packing Supplies
Moving blankets/padding
Bubble wrap
Packing tape
Boxes/crates for transport
Dollies/hand trucks ( number)
Ratchet straps
Moving gloves
Sharpie/labels for boxes
EVENT DAY - LOADING
Vehicle Check
Gas tank full
Trailer lights working
Tire pressure checked
Maps/directions printed
Parking pass/credentials
Loading Order (Load last = setup first)
Tent & weights
Tables & displays
Inventory (most fragile last/accessible)
Personal/sales items
Tools/emergency kit
BOOTH SETUP (Arrival)
Structure & Safety
Assemble tent securely
Apply weights immediately
Arrange tables/displays
Run/safe-proof electrical cords
Test all lighting
Secure everything against wind
Display Strategy
Create visual height variation
Place high-value pieces at eye level
Leave walking space in booth
Face pieces toward traffic flow
Group by size/type/price point
Place "feature piece" at front
Sales Station Setup
Arrange cash box/receipts
Position card reader
Display business cards prominently
Set up email signup
Arrange commission information
Place process photos/storyboard
Final Touches
Sweep/vacuum booth area
Adjust lighting for best presentation
Test card reader transaction
Count cash float
Set up personal items (chair, water, etc.)
DURING EVENT
Hourly Tasks
Straighten displays
Engage visitors (smile, eye contact)
Share stories about pieces
Demonstrate techniques if possible
Collect email addresses
Process sales efficiently
Take photos of booth/visitors (with permission)
Sales Approach
Welcome everyone
Ask open-ended questions
Share wood/process details
Discuss care/maintenance
Mention commissions
Offer business card to all
Safety & Security
Never leave cash box unattended
Make regular bank drops if large cash
Keep expensive pieces secured
Watch for weather changes
Stay hydrated/nourished
TEAR DOWN & LOAD OUT
Closing Procedure
Process final sales
Pack cash/reader securely
Collect all personal items
Get contact info for leads
Thank event organizers
Packing Strategy (First in = last out)
Wrap sold pieces carefully
Pack small items first
Dismantle displays
Take down tables
Collapse tent (shake off debris)
Load heavy/structural items first
Perform final sweep for belongings
Post-Event Vehicle Check
Secure load with straps
Check trailer hitch/lights
Ensure nothing obstructing view
Drive carefully - you're tired!
POST-EVENT REVIEW (Within 48 Hours)
Follow-Up Tasks
Deposit cash/record sales
Email thank-you to buyers
Follow up with leads
Add new emails to mailing list
Post event photos on social media
Review what sold best
Note display improvements
Financial Summary
$
$
$
$
$
email signups
Event Evaluation
Pro Tips for Success
1. Arrive early - Best parking, calm setup
2. Bring a helper - For breaks, extra hands
3. Engage, don't just sell - People buy stories
4. Display prices clearly - No "if you have to ask..."
5. Stay positive - Energy is contagious
6. Network with other vendors - Referrals flow both ways
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